22 Jun 2011

How to Effectively Stop Spam Mail

One of the most annoying aspects of dealing with incoming email is spam mail (unsolicited email). It fills up your email box, takes up your precious time, and seems to only get worse. You may even delete your personal or business email that was mistaken for spam mail.

This could result in lost business for you.

In Part 2 of this article you will discover solutions to help you stop spam mail. This allows you to spend more time building a profitable business.

Apart from just hitting the delete button each day here are some timesaving solutions:

1. Use the filters or the message rules of your email client.

a) In outlook express (since it is the most popular email client) go to tools – message rules – mail – mail rules – new

b) Under “select conditions for your rule”, check “where the subject line contains specific words”.

c) Under “select the actions for your rule” check “delete it”.

d) Under “rule description” click on “contains specific words” – enter words or phrases that you never wish to receive again.

e) Under “name of rule” provide an appropriate name for the rule ie JUNK.

f) Click OK

Creating this JUNK rule will automatically delete emails containing the specific words or phrases you entered.

There are many other rules you can apply (ie move certain messages to specific folders automatically), depending on what you need.
Server Side – software that resides on your server. This means the spam mail will be deleted before it makes it to your inbox.
Spamassassin – http://www.spamassassin.org/ this is a mail filter widely used by ISPs to identify spam mail before it reaches your inbox. Check with your web host if it is already installed.
header analysis – identifies spammers using tricks to mask their identities in the email header.

text analysis – identifies characteristic styles used by spammers in the body of the email.

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